Overview
We are known for hosting weddings, celebrations, corporate events, live music performances with well-known and popular artists.
This is an opportunity for an experienced, enthusiastic and passionate Wedding and Event Coordinator to join our team at our exceptional beach-side venue. This position will report directly to the Operations Manager.
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To develop and manage all aspects of our events, including concept creation, programming, budgeting, vendor selection, event logistics, “day of” execution, successful troubleshooting, and post-event evaluation.
This position is situated in a small town on the West Coast, approximately, 1 hour from the centre of Cape Town. It is well suited for an individual who prefers to live and work away from the madding crowd.
Qualifications:
Minimum requirements:
- Matric / Grade 12 Certificate
- At least 2 – 3 years’ of experience as a wedding and/or events coordinator
Key responsibilities (this will include, but not limited to:)
- Managing all contact and consultations with clients, work with them to plan events in detail, including:
- Conducting initial consultations with clients to discuss the wedding or event packages available, the type of wedding or event desired, and the budget.
- Conducting venue tours (including virtual tours)
- Conferring with clients to discuss details such as venue options, entertainment, programme-scheduling, catering and décor preferences.
- Scheduling meetings with clients to tour the venue and meet with vendors.
- Manage all contact with vendors, including:
- Negotiating contracts with selected vendors and making payments as required.
- Maintaining contact with vendors during the planning period.
- Arranging for necessary supplies and equipment to be transported to the venue in a timely manner.
- Developing strong relationships with trusted vendors such as florists, photographers and caterers and maintaining a supplier list.
- Act as a liaison between all parties, including clients, the venue team (management, operations team, restaurant, B&B etc.) and vendors during the planning period and on the day of the event.
- Monitor all activities on the day of the event to ensure that everything runs smoothly.
- Work closely with the management team to contribute ideas for improving service delivery and operational efficiency.
Skills required:
- Exemplary communication skills, both written and verbal.
- An excellent listener and the ability to network.
- Great interpersonal relationship skills.
- Organisational skills.
- Work effectively both in a team and independently.
- Ability to work under pressure and meet deadlines.
- Ability to multi-task and prioritise effectively.
- Excellent time-management skills.
- High attention to detail.
- Energetic and enthusiastic, bring positive energy to every situation.
- Adaptability, flexibility, and the ability to make decisions in uncertainty.
- Excellent problem-solving skills and solution driven
- Great eye for the aesthetic.
