Duties and responsibilities:
- Applications, Admissions and Graduations
o Compile and send application documents to Programme Heads/ HOD's for consideration.
o Process Admission decisions on PeopleSoft.
o Provide administrative support during registrations and graduation ceremonies.
- General Academic Administration
o Assist with process and keep track of title registration, appointment of assessors, residency time etc
o Assist to prepare Graduation programme and work at Graduation ceremonies.
o Prepare Student statistics.
- Office Administration and data Capturing
o Handle data capturing and maintenance of data.
o Update Hons, Master and PhD data list
o Enter Title Registration, Ethics Information etc. on GRM.
Inherent Job Requirements:
- Grade 12 or national vocational certificate on NQF Level 4.
- Minimum of one (1) years’ experience at a Higher Education Institution.
- Relevant experience in Postgraduate Administration.
Recommendations:
- Bachelor's degree on NQF level 7.
- Proficiency in Sesotho will serve as a strong recommendation.
Key Competencies Required:
- Results orientated:
o The ability to deal calmly and effectively with high stress situations.
• Strategic thinking:
o The ability to focus on details, work towards perfection, and approach work in a neat and organized manner.
o The ability to carefully analyse information and use logic to address issues and problems at work.
- Business acumen:
o Proficient in using MS Office.
• Leading:
o Ability to maintain high levels of personal motivation, energy and enthusiasm.
o Ability to be cooperative with others, display good-natured attitude, and encourage people to work together.
• Building coalitions:
o The ability to be self-assured and at ease with people in all types of social situations.
o The ability to interact with others and establish personal connections with people.
Required Documents
- A detailed curriculum vitae and cover letter;
- Certified copies (not older than 6 months) of all academic records;
- Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
- A certified copy (not older than 6 months) of your identity document (ID);
- Proof of registration with a Professional Body (if applicable);
- A copy of your driver’s license (if applicable).
- A service record of your current employer / last employer (only applicable to external applicants).
Assumption of duties:
As soon as possible.
Closing date:
6 July 2023.
Salary:
The annual remuneration package, including benefits is R 354,408.50 – R 444,721.26 per annum depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact me at 051 401 9810 or email at MofoloNG@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2979 / 9813 / 9814/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
